May 15, 2020


Vertilux Melbourne relocation

Vertilux Melbourne relocation

Mcorp were engaged in May 2018 to project manage, plan and relocate Vertilux Corporation Pty Ltd (Tullamarine), a company that had grown over many years from one warehouse and office into a total of 5 neighbouring warehouses.

Mcorp created a detailed move plan which incorporated timescales, business operations, responsibilities, communications and other information relevant to the project. What became clear straight away, was that this move would require extensive and complex planning to execute in the available time frame. A large part of planning this relocation included working with the project team to ensure the new factory layout would accommodate their growing needs, workflow and increase efficiency. Vertilux were moving to a brand new 6500m2 purpose built and designed facility in Keilor Park.

Mcorp worked closely with several specialists to ensure there was continuity across all trades and aspects of the warehouse relocation. That involved working with Vertilux's nominated electrician, surveyor, builder, IT manager and department managers.

A big part of moving successfully was creating a blueprint that displayed exactly where each piece of inventory and machinery would be located, and how it would be stored in the facility. This process took approximately 8 weeks and was a crucial part of the move planning process. Mcorp engaged technicians for the decommissioning and recommissioning of specialised equipment for the factory relocation as a priority. Testing and commissioning requirements and durations were included in the schedule with some of the machines requiring up to 6 days to complete dismantle for safe relocation and reassembly including testing and cross checking.

The relocation was managed and co-ordinated by our Project Manager Hayley Carlson with assistance from Tayla McAuliffe (Project Assistant). For the physical removal requirements of racking, work benches, furniture, office desks (including disassembly and reassembly), staff items, files, crates etc, Mcorp utilised its own removalist staff. For IT services (audit, disconnection, reconnection and cable management of staff pc’s), Mcorp also utilised its own inhouse IT personnel. Without dedicated staff and intensive planning by both Mcorp and Vertilux, accommodating the timeline of Vertilux’s production shut down period over Christmas 2018, this relocation would never have been possible.

The following relocation activities included:

  • Preparation of a relocation strategy and schedule
  • Appointment of a single point of contact move co-ordinator for the duration of the relocation project
  • Audit and documentation of machinery and equipment including forming of timelines for machine downtime
  • Liaison with architects to obtain accurate and detailed layout drawings of the current and new site
  • Weekly communications and meetings with customer stakeholders for updates on the progress and any foreseeable issues
  • Planning and running briefing sessions for all staff prior to relocation
  • Management of pre-relocation safety and site condition inspections at uplift and delivery including potential access restrictions and implementation of a management strategy
  • Allocation of specialist transport resources
  • On site supervision and co-ordination of all relocation activities
  • Post move after each relocation stage, with next day IT support.